The document control software for your QM
The document control software for your QM
The document control software for your QM
Why roXtra documents?
No more outdated documents
Always up-to-date documents and standard-compliant archiving
Save costs and time
Automated workflows and powerful full-text search
User-friendly
Web-based, location-independent and intuitive operation
Transparency and teamwork
Automated workflows and powerful full-text search
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Simple and efficient document control
With roXtra Documents, you can create a central location for all relevant company documents. Digital document management allows you to manage these documents automatically, quickly and in compliance with standards. Maintain an overview with cross-system user management and individual document workflows. Create a lively and transparent quality management system with roXtra that benefits everyone!
Steer documents
Cross-system user management
Individual
workflows
Distribution of relevant documents
Why optimize document control with roXtra
Document control is the basis for a functioning and efficient quality management system: it provides access to information and thus more transparency in the company. This means that nothing stands in the way of a successful audit and ISO certification!
Thanks to the fast full-text search, you can always see where each document is located. Benefit from the intuitive user interface and an individual document workflow with clear control processes.
The QM software considerably simplifies the management and control of your documents across the entire life cycle and for all guidelines and requirements (ISO 9001, ISO 13485, GxP and more).
- > Central knowledge management
- > Control documents according to standards
- > Archiving & auditing
- > User management
- > Quick search
- > Distribution of documents
- > Structure business processes
Manage your knowledge in one place
Declare war on paper chaos and make a lasting contribution to the success of your company with digital document management software.
Manage all important company documents - and therefore existing knowledge and relevant information - centrally in one place.
The web-based application enables access to all digital documents (e.g. the QM manual) at any time and from any location. A wide range of interfaces ensure fast and reliable data exchange.
Control documents in compliance with standards
With an automated approval and control process (document workflow), you define how a document is routed through your company. Employees can be assigned specific roles such as editor, reviewer or approver.
Which document type should follow which workflow? A procedural instruction or SOP follows a different control process than a form or checklist. The document workflows are freely configurable to meet your needs and requirements - in accordance with all standards and regulations.
Any tasks that arise are automatically generated and distributed to the responsible processor. To check the validity of your documents, you can store corresponding resubmissions. This ensures that your documents are always up to date.
roXtra takes over the archiving
With roXtra's document control software, you can ensure that everyone is always working with the latest version of a document. While active documents are being revised, readers continue to see the previous revision status. Drafts are not visible to recipients and readers, so that only the approved documents (e.g. work instructions) are available. This prevents the inadvertent use of outdated documents.
The automatic assignment of revision numbers enables seamless and easily traceable QM documentation. You can also compare two revisions in a comparison view. This allows revisions to be quickly recorded and checked. Outdated revision statuses are automatically saved in a document history (archive) in line with audits(roXtra Audits).
Manage users systematically
User and rights management for web-based software is often one of the most error-prone processes. The faster a company and its IT landscape grow, the more difficult it becomes to manage users. With cross-system and efficient user management, you always have an overview and can easily define individual rights.
The interface connections to various identity providers - including Active Directory, Entra ID or Okta - make it easy to transfer and maintain user master data from other systems, especially for systems with a large number of users. Define all access, editing and release rights individually and organize your users by area (e.g. by department, etc.).
Find QM documents quickly and easily
With the powerful, integrated full-text search, every user can find exactly the document they need straight away. The document management software searches both the metadata and the content of the documents to which the employee has access rights.
Fast and reliable distribution
Once you have released a document after editing, you can inform all employees concerned of the changes. Documents can also be distributed immediately to specific recipients - for example, to new employees - at any time. They automatically receive a read task in roXtra and by e-mail.
Once the recipient has taken note of the document, they can confirm this with a documented read confirmation. This allows you to track which recipient has already read the document at any time.
Organize your process landscape
Mapping business processes creates transparency: process maps provide an overview of all core elements and supporting processes and illustrate how they are linked to each other.
With the integrated flowchart designer, you can create transparent representations of your operational processes, organization charts, turtle models, etc. in no time at all. This allows you to easily structure and organize your business processes and make them accessible to everyone involved.
Store the associated documents from your roXtra system directly in the individual process steps. roXtra fields can also be integrated into the processes and are updated automatically. The Flowchart Designer thus provides additional support for standard-compliant QM documentation.
Are you looking for a tool to automate business processes? Get to know roXtra processes!
Further information on document control with roXtra
What is document control?
The term document control refers to a documented procedure that defines the entire workflow process for information within a company or organization. It therefore forms the basis for a functioning and efficient quality management system.
What is document control according to ISO 9001?
Certified companies (for example according to DIN EN ISO 9001) have a large number of documents that need to be managed. Document control is a central component of this standard and ensures that all documents relevant to quality assurance are managed systematically. The aim is to ensure transparency of product and service quality.
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